Electric Vehicle Charging Infrastructure Framework

TfL is undertaking a procurement on behalf of itself and the awarding authorities referenced at section II.2.4 to set up a framework of concessionaires and service providers (referred to in this notice as “Providers”) that may supply, install, maintain, operate and provide associated services relating to charge points (CP) for electric vehicles within Greater London. The framework is for CPs with a power output capacity of less than 22kw and shall encompass two lots: 1) Shared Power Supply CPs; and 2) Dedicated Power Supply CPs This type of CP allows the electric vehicle driver to charge their vehicle from a CP which draws its electricity supply from another existing asset, such as a lighting column. TfL is seeking to appoint up to six (6) Providers to the framework who have the capability to supply, install, operate and maintain Shared Electric Charge Points (of less than 22 KW) at sites within Greater London. The framework agreement will be for a total duration of up to four (4) years with an initial period of three (3) years and the option to extend by up to a further year. TfL will be the Contracting Authority for the framework agreement and call off contracts will be executed by an Awarding Authority (which may be TfL itself or any of its subsidiaries (direct or indirect), the GLA functional bodies or any of their subsidiaries (direct or indirect), any of the thirty two (32) London Boroughs, the City of London and/or any Public Bodies in the Greater London Area (as defined in the Local Authorities Goods and Services Act 1970 - for further details see: www.opsi.gov.uk who own and/or control land that CPs will be installed on. Call offs will be made by the Awarding Authorities for below and above threshold services concessions as defined in regulation 3 of the Concessions Contracts Regulations 2016 or for a services contract. For the avoidance of any doubt, this procurement is being conducted under the Public Contracts Regulations 2015 as amended. TfL and the Awarding Authorities do not intend for the Concessions Contracts Regulations 2016 to apply to this procurement but have had regard to the relevant principles of these regulations, e.g. in relation to duration, when preparing the contract documents. For concessions the standard call off term shall be five (5) years, however, should the Awarding Authority want to amend the call off term they will submit justification at time of the call off and may call off a maximum of up to ten (10) years. For services the minimum call off term will be twelve (12) months up to a maximum term of five (5) years. Call off contracts may be awarded as result of either direct award (in accordance with the award criteria stated in the ITT documentation) or following a mini-competition phase. Providers will only be entitled to take part in a mini-competition or be appointed by a direct award if they have received regulatory approval from ELEXON prior to the date the Awarding Authority wishes to call off. Providers without regulatory approval may still be appointed to this Lot (on a ranked order basis in accordance with the evaluation results) but will not be eligible for award of any call off contract until such time as they have gained regulatory approval. Where an Awarding Authority wishes to call off a concession the Provider shall be fully responsible for all costs related to the set-up and operation of back office systems and customer interfaces (for example customer support, website and apps and maintenance of the CPs). Providers will be required to share a percentage of revenue generated in relation to the CPs with the Awarding Authority for concession call offs. Under a services call off when the Awarding Authority wants to procure CP installation, equipment and operation (such as back office and user interface operations and maintenance) they will pay a fixed fee to the Provider in accordance with the Framework Agreement rates. Bidders are required to respond to the commercial suitability (CS) questions included in the ITT documentation as part of their tender submission. Only if a bidder passes the CS evaluation will the remainder of their tender be evaluated. Bidders are to note that the framework agreement and call off contracts will contain social and environmental performance considerations. Full details are included in the procurement documents. These are electric vehicle charging units that draw electricity from a feeder pillar. TfL is seeking to appoint up to four (4) Providers to a framework who have the capability to supply, install, operate and maintain free standing Charge Points (of less than 22 KW) at sites within Greater London. The framework agreement will be for a total duration of up to four (4) years with an initial period of three (3) years and the option to extend by up to a further year. TfL will be the Contracting Authority for the framework agreement and call off contracts will be executed by an Awarding Authority (which may be TfL itself or any of its subsidiaries (direct or indirect), the GLA functional bodies or any of their subsidiaries (direct or indirect), any of the thirty two (32) London Boroughs, the City of London and/or any Public Bodies in the Greater London Area (as defined in the Local Authorities Goods and Services Act 1970 - for further details see: www.opsi.gov.uk who own and/or control land that CPs will be installed on. Call offs will be made by the Awarding Authorities for below and above threshold services concessions as defined in regulation 3 of the Concessions Contracts Regulations 2016 or for a services contract. For the avoidance of any doubt, this procurement is being conducted under the Public Contracts Regulations 2015 as amended. TfL and the Awarding Authorities do not intend for the Concessions Contracts Regulations 2016 to apply to this procurement but have had regard to the relevant principles of these regulations, e.g. in relation to duration, when preparing the contract documents. For concessions the standard call off term shall be five (5) years, however, should the Awarding Authority want to amend the call off term they will submit justification at time of the call off and may call off a maximum of up to ten (10) years. For services the minimum call off term will be twelve (12) months up to a maximum term of five (5) years. Call off contracts may be awarded as result of either direct award (in accordance with the award criteria stated in the ITT documentation) or following a mini-competition phase. Where an Awarding Authority wishes to call off a concession, the Provider shall be fully responsible for all costs related to the set-up and operation of back office systems and customer interfaces (for example customer support, website and apps and maintenance of the CPs). Providers will be required to share a percentage of revenue generated in relation to the CPs with the Awarding Authority for concession call offs. Under a services call off when the Awarding Authority want to procure CP installation, equipment and operation (such as back office and user interface operations and maintenance) they will pay a fixed fee to the Provider in accordance with the framework agreement rates. Bidders are required to respond to the commercial suitability (CS) questions included in the ITT documentation as part of their tender submission. Only if a bidder passes the CS evaluation will the remainder of their tender be evaluated. Bidders are to note that the framework agreement and call-off contracts will contain social and environmental performance considerations. Full details are included in the procurement documents.